(Download Microsoft Word Printable Version)
|
|
|
|
Annual
Meeting Date: Time: Location: Address:
Our annual meeting is quickly approaching, so please
make a note on your calendar to attend.
The meeting will be held at Elections
for Board of Directors During our annual meeting, homeowners will elect a new Board of Directors for the coming year. The current board has been successful in improving the neighborhood by enforcing the covenants through the newly established Violations Committee; however, there is more work to be done. Many of the current board members have served the association for two or more years, and do not wish to seek reelection. Because of this, four seats need to be filled during the upcoming election. All homeowners who would like to make a difference within the neighborhood, are welcome to nominate themselves at the upcoming annual meeting. It is important that the association elects the minimum number of board members during the upcoming election. Not doing so could result in the association having to seek the services of a commercial management company which would increase the association's annual expenses and could cause the annual association fee to increase. For this reason, it is imperative that enough homeowners are elected to the board. Due to the importance of this election, it is
requested that every homeowner attend the annual meeting to ensure a
successful election. If you will be
unable to attend, please fill out and return the enclosed proxy ballot no
later than Neighborhood
Watch Program A Jacksonville Sheriff's Office representative will make a presentation for our Neighborhood Watch program at the annual meeting. The JSO will share valuable information with us to help maintain a safe and crime-free community. The JSO will have handouts on tips to protect your home, and will be available to answer any questions concerning the neighborhood watch program or local crime. |
Recent
Criminal Activity Several crimes have occurred within the community during the past year. Most of these crimes involved the destruction of mailboxes or the theft of items from vehicles and garages. Unfortunately, many of the items stolen were out of unlocked cars and open garages. It is important to help deter crime by taking some simple precautions. 1. Ensure vehicle doors are locked at all times 2. Do not leave valuables in vehicles overnight 3. Close the garage door when not in use 4. Do not keep a garage door opener in vehicles that are not parked in the garage 5. Always lock outside doors, even when home 6. Report any suspicious person, vehicle, or activity to the police immediately If you have any questions or would like to help with this program, please contact the Neighborhood Watch coordinator by email at draytonplacehoa@yahoo.com. Current Violations Last month,
the Violations Committee made an inspection of the community for covenant
violations. As expected, spring had caught a lot of homeowners off guard and
violation notifications were sent out to approximately 65 homeowners. The majority of these violations were for
yard care including dead grass, trees and plants, weeds, and disorderly
flowerbeds. These homeowners were quick to correct the problems with their
yard or to contact the violations committee for recommendations. Hearings were held on If you have any questions or would like to become a member of the violations committee, contact the committee chairperson by email at dpkcvc@yahoo.com. Current Board of Directors President – Jim Littleton Vice President – Louis Mansour Treasurer – Sandra Tagliaferri Secretary – David Tagliaferri Director – Sandy Taylor Please visit the updated website at dpkchoa.com. The board would like to thank homeowner Jim Layne for his work on the website. |
Dear Homeowner:
This is to inform you that the Annual Board of Directors Election
will be held at the next homeowners meeting, on
If you cannot be present for the meeting, you may designate
a homeowner of the community, who will be in attendance, to vote on your
behalf. In order to designate your proxy,
please fill out the information below and mail it in to the Board of Directors
at
Sincerely,
The Board of Directors,
I/We, the undersigned, being either all of the owners of, or the person designated to vote by a valid Voting Certificate for the property located at __________________________ do hereby appoint as my proxy, ______________________________, to attend the meeting of the members of the Drayton Place Homeowner’s Association to be held on June 29, 2006 at 7:00 pm at Victory Lutheran Church, 4651 Kernan Blvd., or any adjournment thereof, but in no event longer than 90 days after the date of the meeting indicted herein. This proxy can be revoked at any time at the pleasure of the undersigned. The proxy holder named above has the authority to vote and act for me to the same extent that I would if personally present, with power of substitution.
I authorize and instruct my proxy to use his or her best judgment on all matters which properly come before the meeting and for which a general power may be used.
Dated this ____________ day of _____________ 2006.
Member (Please Sign)
Member (Please Sign)